The role of a field or site inspector is critical in field-based services like construction, landscaping, home or office renovation. The efficiency of the field inspector can be enhanced by many folds if he is provided with the right kind of tools. In this regard, site inspection software is a much-needed technological aid with which the field inspection operational challenges can be overcome in every efficient way.
It is common to see that non-alignment in inspection processes, often causes delays in the completion of the real project. Thus, it is important to set a system that can streamline the inspection operations, and ensure that field inspection and its corresponding processes get accomplished within the estimated time frame.
Benefits and applicability of field inspection software?
One of the prime challenges of field inspection is mobile data collaboration. As the field inspector visits the different sites, he requires support in terms of appointment scheduling, route planning, and online access to different records, etc. He also needs to capture the field data and create reports out of it. Doing these through pen and paper methods is completely out of the question and pure outdated practice.
Even using simple digital tools like spreadsheets, documents, emails, etc. is not effective enough as these are disconnected tools and require a good deal of human intervention to keep up the processes. To supercharge the inspection and audit operations, the processes need to be run on auto-mode and must facilitate remote control and field visibility. In this regard, inspection software is a one-comprehensive end-to-end solution that takes care of every aspect involved in-field inspection and audit operations.
The inspection software is effective in managing the custom workflow for inspection by addressing the following requirements that are core to the inspection process:
- Route planning and tracking
- Forms/templates builder
- Pre/Post inspection reports
- Conditional logic & smart forms
- Approvals & e-sign off
- Custom score scales & categories
- Invoice & payments
- Customer management
- Claims & reimbursements
- Time-tracking & timesheets
- Inventory & asset management
- Inspection management
- RFQ and quote management
- Scheduling & dispatch
- Reporting and analytics
As mentioned above online data collaboration is one of the key requirement of the inspection process, and a high-end field and site inspection software functions as a cloud database that stores the collected data at a centralized location, thus making it convenient for the field inspector to gather information and collaborate upon data from any remote location and at any point of time. It provides the required mobility to the field inspector, his team, and other stakeholders.
Another very beneficial feature of the software is scheduling and dispatching. The software automates the complete process of job scheduling and ensuring there is no conflict in the process. It further supports the process with features like route planning so that the job site can be reached at the earliest, automated notifications, and reminders so that stakeholders can be timely informed about the schedules.
Conclusion
The site inspection software is a smart solution as it has digitized the majority of inspection-related processes, be it reporting and analytics, approvals & sign-off, reimbursement claims, invoice & payments, timesheet filling, or orders. Thus, it enables businesses to shift their manual-driven inspection processes to become an automation-enabled online process. This way, processes become more fast, accurate, and measurable. Not just it delivers efficient outputs but also goes a long way in improving customer experience.
