Microsoft’s robust Office 365 suite options a complete selection of tools created to create enterprise customers far more productive. Some of the quite a few handy features it is possible to look forward to incorporate web scheduler, SharePoint, co-authoring and custom types for documents, simply to name some. Get extra data about office.com/setup
Nevertheless, with new capabilities becoming added all the time, there might be some Office 365 attributes you aren’t using, or don’t even know about. To help you get essentially the most out of one's Office 365 subscription, we’re sharing 4 cool options that most Office 365 users don’t know in conjunction with recommendations on the best way to place them to great use.
Use PowerPoint’s Zoom Function to Transform Your Presentations
When providing a presentation, you might want to refer back to a precise slide at a specific point in time. Previously, you might only move a slide backwards or forward which didn’t let presenters to achieve a far more flexible flow. Thankfully, The July Insider product update to Office 365, released on 26th July, 2016, added a new PowerPoint function that enables users to quickly make interactive, non-liner presentations.
It’s known as Zoom.
With this function, you are able to jump from and to distinct sections, portions and slides of the presentation inside a pre-determined order as you are presenting. Microsoft uploaded a video demonstrating the functionality of PowerPoint Zoom, shown below.
To use Zoom, go to “Insert” > “Zoom” in PowerPoint.
Opt for “Summary Zoom” to display the whole presentation on a single landing page.
Opt for “Slide Zoom” to display selected slides.
Select “Section Zoom” to display a selected section.
Should you pick “Slide Zoom” for instance, PowerPoint will add a hyperlink to the current slide to any slide within the presentation. By default, PowerPoint selects no slides, as an alternative, it offers you the option to select any slide from your presentation in any order you'd like.
PowerPoint will then add linked thumbnails on the chosen slides for the first slide. Initially, the thumbnails will be stacked as a group. By clicking anyplace else on the slide, you’d be capable of ungroup them then drag to spot them individually. From this point onwards, all you must do is click on the linked thumbnail to move to that particular slide.
To place it briefly, Zoom for PowerPoint can really light up your presentations whenever you make it your individual.
Increase Collaboration & Sharing with Groups for Outlook
Setting up distribution lists usually means sending contact names to your IT team. If someone isn’t included, they’re at risk of missing out on important email messages. Groups for Outlook eliminates the risk by allowing users to create groups for emailing.
Essentially, the feature lets you create a shared workspace for collaboration. In addition, you can also share files, calendars, inboxes, and even OneNote files. Here’s how you can set it up:
Launch Outlook 2016
Pick “New Group” on the Home tab
In “Create Group” window, fill in the required details i.e. name, email ID, description, classification, and privacy level, (Public or Private).
Note: group email addresses can’t be changed once the group has been created.
Pick out “Advanced Options” and check the group conversations box to let members to receive emails in their personal inbox or leave it un-checked should you want them to access the group’s mail just from the group’s inbox, and after that select “Create” to proceed.
Add members, description, and a display image for the group, then click “OK.” You'll be able to add members after creating the group as well.
Click “Add” and your newly created group will appear in the left navigation. You’ll also receive a Welcome email inside the inbox for your group.
Your IT team can activate or deactivate the ability to create groups for your enterprise. If, after following these steps, you aren’t able to produce a group, contact your IT team.
