Integrating Procure-to-Pay and ERP Systems with HubBroker

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Integrating Procure-to-Pay and ERP Systems with HubBroker

Procure-to-pay is the process of integrating purchasing and accounts payable systems to create greater efficiencies. It exists within the larger procurement management process and involves four key stages: selecting goods and services; enforcing compliance and order; receiving and reconciliation; invoicing and payment.

We live in a complex environment where many businesses use a combination of legacy and modern systems to run their operations. In this blog, we’ll go over some crucial points to keep in mind when integrating ERP and procure-to-pay (P2P) systems, as well as why it’s critical to make sure your P2P vendor can work seamlessly with your present systems and any new ones you could implement in the future.

Integration Between Procure-To-Pay and ERP Systems

Complicated integrations can make a procurement modernization project more complex. Understanding the common connectivity points with ERP and how data and documents will flow will help decrease risk and enable better plan for procure-to-pay projects. So, let’s see how to get the most out of your integrations.

What’s an API and What is Data Exchange?

Simply put, an API stands for Application Programming Interface, and it is a defined entry point into a program via which data can flow in and out.

Of course, the number of interface points for P2P and ERP systems will vary depending on how much of the procurement process the P2P solution will manage.

For example, our APIs at HubBroker can send and receive data from any aspect of the P2P solution, including:

User information — for requestors, approvers, and anyone else who would log into the system
Supplier information — including name, identification number and additional default master data such as payment terms
Accounting information — which varies depending on the integration scenario and business or ERP requirements
Ecosystem information — data needed to integrate with any specialist vendors that you work with to support a best-of-breed vendor strategy

Our APIs:

Are flexible and provide solutions for different requirements
Follow the OpenAPI Specification (OAS) specification and as such use modern standard methods
Allow integration with SAP, Oracle, and Microsoft to enable integrated end-to-end solution deliveries with their ERP solutions
Enable integration with complex multi-ERP environments

How Integration Happens at HubBroker

The following are the most prevalent integration situations between P2P and ERP systems:

E-Catalog (purchase requisition only)
E-Procurement (requisition to purchase order)
Requisition to OK-to-pay (purchase requisition to invoice)
Full P2P (purchase requisition to pay)

To make the integration process easier, several providers HubBroker provides prebuilt adapters for various ERP systems, along with more comprehensive and defined API interface points to make integration work even easier.

Standard integrations, complex customized integrations, and partner system integrations are among the approaches we use to meet the needs of our broad customer base. Based on client needs and surroundings, the best integration method, or mix of approaches, is identified. HubBroker’s integration solutions put you in charge of your integrations.

Our experience and advanced API technologies for integrations ensure that HubBroker solutions may simply be integrated into your existing ERP landscape.