Microsoft Outlook is one of the best email platforms out there. It has a lot of powerful features that allow you to have control over your emailing life. One of which is sharing a calendar. Follow along with this guide to master how to share a calendar in all three of the Outlook platforms.
Outlook calendar sharing
Since Microsoft Outlook provides a few different calendar sharing options, it's very important to understand exactly what each option does in order to choose the one best suited for your needs.
Sending a calendar sharing invitation
By sending an invitation to other users, you enable them to view your calendar in their own Outlook. You can specify different access level for each recipient, and the shared calendar will update automatically on their side. This option is available for Exchange and Office 365 accounts as well as Outlook.com and Outlook Online (aka Outlook on the web or OWA). See how to share Outlook calendar.
Publishing calendar on the web
By publishing your Outlook calendar online, you can give anyone an opportunity to view it as a webpage in a browser or import an ICS link into their Outlook. This feature is available in Exchange-based accounts, accounts that have access to a web-server supporting the WebDAV protocol, Outlook on the web and Outlook.com. See how to publish Outlook calendar.
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Emailing a calendar snapshot
A static copy of your calendar is sent to the recipient as email attachment. The recipient will only see a snapshot of your appointments at the time you sent the email, no updates you'll make thereafter will be available to them. This option is provided in Outlook 2016, Outlook 2013 and Outlook 2010, but no longer supported in Office 365 and Outlook 2019. See how to email Outlook calendar.
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Share an Outlook Calendar via Outlook for the Web
The following steps will guide you on how to share an Outlook Calendar via Outlook for the Web.
- Open Outlook online and log into your account.
- Switch to the calendar mode.
- Now, click on the Share button. You will find it on the top right side of the interface.
- A new window will open in which you have to enter the email address of the recipient. After entering the email address, select the permissions from the drop-down menu. You can select whether the recipient can view all the details of the calendar or can edit it.
- When you are done, click on the Share button.
- Once you click the Share button, the recipient will receive the calendar in his inbox. He can open it by signing into his Outlook account.
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Share your calendar in an email
- If you don’t want to give someone permissions to share your calendar and see updates, you can email a static copy of your calendar for a specific date range. The recipient will be able to see the events on your calendar at the time you sent the email, but not any updates you make after you send the email.
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