1. Pick the right date
You need to set a date for hosting an event. But this task can frustrate you. It may involve regularly checking the calendar to pick an appropriate date for the event. Then there is a need to check if any other similar event happens on that date or not so that most of the guests may not be busy attending the other event. It is necessary that all your guests attend your event only.
2. Select a unique venue
If you want to fulfil the client’s needs then you need to choose the right venue for it. It can be a disaster for your occasion if you cannot deliver your message clearly to the attendees because of the wrong selection of the venue. It will be good for you if the space of your venue has easy access. The thing that matters is the clear delivery of the message and it doesn’t matter if you host the event in a manor house or a big hall.
3. Budget
There are no exact figures to suggest you as your budget. You may have a definite amount of money to spend. Keep 10 % of your budget safe for any immediate requirement at the occasion and spend 90 % on making the arrangements for the occasion. The number of guests that will come also makes a part of the budget to spend. You can track your budget at each instant by taking the help of some tools.
4. Influencer marketing –
The traditional publicists can benefit you because marketing’s traditional forms still exist. It will be good for your occasion if you take help of bloggers, social media and online influencers in a proper way. These people will make your occasion valuable. It is not possible to make your occasion memorable just by hosting it in a smooth manner. On the occasion don’t forget to promote the hashtags and use social media.
5. Know your stakeholders
The occasion will benefit whom? Who will tell you whether you have taken the right decision or wrong decision? Who will tell you whether the occasion is successful or not? These are basically your stakeholders.
6. Time management
It is important that every activity happens at the right time. Event production, assembling and pre-planning are all included in it. Try to do everything within the time-limit. Schedule your occasion in a way that some extra time is left for any activity that takes some more time like if a presentation takes 15 more minutes than expected. The attendees will not like it if the occasion runs very late.
7. Use materials of good quality
Always use the banners, fabrics and hand-outs of high-quality. If the visuals are competent then it is good for the success of your occasion. It is also necessary that the social media campaigns, online communications and published texts are of good quality. You need to look professional and use a language that is appropriate.
8. Select a caterer that is trustworthy
Before choosing a caterer try to know what quality of the work he has delivered at some other occasion for some other people. If a caterer looks good on the internet then it does not mean that he is really good. So, before selecting him get all his work details. Sometimes an in-house catering facility is available at some venues. This can be helpful to you in a way that if an occasion happens for several days then you can adjust the catering budget after interacting with the venue coordinator. Always aim to provide good quality food to the attendees.
9. Arrange special drinks for the guests
At the start of the occasion offer the guests a special tipple. You need to make a decision on how to arrange drinks or bottles for each guest table.
10. Pick a high-quality photographer
In order to capture some of the best moments of the occasion you need to hire a high-quality photographer. Then after the occasion you can feel those moments again by seeing photos or videos.
If you take interest in becoming a freelance event planner then contact an Event Planning Company for this.
